Conference Project Manager, AIDS 2020

1035 Market Street, Suite 400
San Francisco, CA 94103
United States
Job Posted Date: 
April 16, 2019
Full-time Positions
Global Health
Population & Social Sciences

Main Responsibilities: 

  • Manage project planning and implementation of conference sessions and workshops (science, leadership and community), including the preparation of work plans and key milestones
  • Liaise with committee point people to ensure committee-design symposia are on track and balanced in terms of gender, region and key population
  • Facilitate discussions of the workshop/session working group via email, face-to-face meetings and teleconferences to establish learning priorities for AIDS 2020 and to make programme decisions
  • Coordinate a submission and review process for workshop/session proposals, including the development of review criteria
  • Work with the working group to ensure the workshops are cutting-edge, interactive professional development learning experiences for high impact, particularly among developing country and early career health workers and researchers
  • Support working group members to select activities at meetings
  • Coordinate and schedule assigned sessions and workshops within the programme schedule
  • Develop and support effective relationships with stakeholders and partner organizations, including groups from diverse and affected communities, in the development and delivery of sessions and workshop activities
  • Serve as the key contact for all assigned sessions and workshops, responding to inquiries and following-up with applicants
  • Work collaboratively with local and international planning committees and conference secretariat departments
  • Advise on budgets, prepare progress reports and minutes from working group meetings and printed material content
  • Create a project plan for publishing the online conference programme, liaise with IT and Programme team members regarding deliverables and deadlines, and proof and edit the programme for review by the Conference Programme Manager and the Conference Director
  • Prepare an evaluation and final report on all assigned projects
  • Perform other projects and tasks as needed. 
Job Requirements: 

Academic Qualifications: 

  • A degree in social science, international relations or other relevant discipline or comparable years of experience in the field. 

Work Experience: 

  • At least 3 to 5 years’ experience in a non-profit, preferably community-based organization
  • Experience in HIV research or education, programme planning, development and delivery
  • Experience in organizing, coordinating and planning workshops, preferably at an international level
  • Experience working with and supporting volunteers and committees; group and process facilitation skills
  • Experience working collaboratively with multi-sector stakeholders and diverse communities. 


  • Excellent organizational, problem solving, interpersonal, cross cultural and team skills
  • Excellent communication skills, including speaking, writing and presenting in English
  • Understanding of HIV and related international development issues
  • Ability to handle multiple tasks and meet deadlines under pressure in an intense, complex, multistakeholder environment
  • Excellent computer skills in various software applications (MS Office)
  • Ability to work a flexible work schedule including some overtime, increasing near and during the conference. 
How to Apply: 

Interested and qualified candidates should send their CV and a cover letter to [email protected] by Friday, 10 May 2019. The interviews will be conducted on 3-4 June 2019 in San Francisco. Please note that only shortlisted candidates will be contacted. Only candidates from the US or candidates in possession of a valid US work visa will be considered. IAS employees are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response. Candidates should display genuine commitment to IAS values.The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with or affected by HIV are strongly encouraged to apply. 

San Francisco
Greater Bay Area