Associate Project Manager, Global Village and Youth Programme, AIDS 2020

1035 Market Street, Suite 400
San Francisco, CA 94103
United States
Job Posted Date: 
April 16, 2019
Full-time Positions
Global Health
Population & Social Sciences

Main Responsibilities: 

  • Plan, coordinate and implement Global Village and Youth Programme activities, including the provision of logistical support, scheduling and resource mobilization for volunteers, conference materials and equipment
  • Coordinate a review process for activities proposals, including the development of criteria, research, assessment and analysis
  • Co-manage the set-up of the online application review system, including liaising with the external abstract system management provider to update, improve and test the system
  • Organize, coordinate and support the work of the Global Village and Youth Programme Working Group, including activity selection and placement
  • Manage general inquiries as they relate to “how to get involved” in the Global Village and Youth Programme for AIDS 2020
  • Coordinate the Global Village and Youth Programme application process, including outreach, marketing and promotion and follow-up to applicants as required
  • Develop programme activity work plans and budgets, progress reports, minutes from Working Group meetings and printed material content, as required
  • Draft final post-conference reports for the Global Village and Youth Programme Activities team at AIDS 2020
  • Develop events-related documentation as required, including: drafting of invitations, contracts, contact listings/directories, build up/down plans and schedules
  • Develop and maintain systems and processes that effectively record and manage outputs (deliverables) of the Global Village and Youth Programme for AIDS 2020
  • When required, assist at meetings of the governing bodies, committees and working groups for AIDS 2020
  • Perform other projects and tasks as needed. 
Job Requirements: 

Academic Qualifications: 

  • A degree/diploma in business administration, social sciences or hospitality management or a related field is favorable. 

Work Experience: 

  • At least 2 years’ experience in a similar position
  • Demonstrated experience in contributing to the planning, organization and coordination of a significant community event, preferably at an international level
  • Experience working with and supporting volunteers and committees. 


  • Excellent organizational, coordination and problem solving skills, including writing minutes
  • Strong communication skills, including the ability to interpersonally liaise across a diverse range of stakeholders, cross-culturally, with community, government, donors, academic and private sector (communication skills required are extended to writing and presenting in English)
  • Ability to handle multiple tasks and meet deadlines under pressure in a fast-paced, complex, multi-stakeholder environment
  • Ability to provide general administration relevant to the planning and coordination of a large scale event
  • Competency in Microsoft Office Suite applications (MS Office) and a willingness to learn and use tailor-designed applications for events logistics procurement administration
  • Ability to work a flexible schedule including some evenings and weekends, increasing near and during the conference. 
How to Apply: 

Interested and qualified candidates should send their CV and a cover letter to [email protected] by Friday, 10 May 2019. The interviews will be conducted on 3-4 June 2019 in San Francisco. Please note that only shortlisted candidates will be contacted. Only candidates from the US or candidates already having a valid US work visa will be considered. IAS employees are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response. Candidates should display genuine commitment to IAS values. The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with or affected by HIV are strongly encouraged to apply. 

San Francisco
Greater Bay Area